Create your event

1. Select Upload photos and video to add an event image directly from your device.
2. Enter the Title of your event as you'd like it to appear on listing and search results.
3. Summarise your event in up to 140 characters.
4. Enter your start and end date and time. If you have an event that occurs across multiple dates, see more details about creating recurring events in FAQs.
5. Enter the Venue or label as an Online event. If you have yet to finalise a location, select To be announced. Remember to change this later!
6. If necessary, you can also enable reserved seating as explained in this linked guidance:
7. Enable reserved seating
8. Add an Agenda to give your attendees an overview of your event’s schedule so they know what to expect.
9. Select Host or Artist to add the name of any performers, speakers, or special guests you want to highlight.
10. Add an FAQ section by selecting Add to share any questions and answers.
11. Save your changes. 

Go to Add tickets. Either create a new ticket type, or copy tickets from another event.

If you plan on selling tickets please refer to our "Promote your event" section for more details: 

Promote your event

Choose a ticket type: free, paid, or donation. Please note, income from donation tickets is used to support the cost of the event. It should not be treated as philanthropic donations. Philanthropic donations are managed on behalf of the University by Development and Alumni. More information can be found below:

Development and Alumni

Donation ticket types have no set price; attendees choose how much to contribute towards the cost. These tickets are chargeable by Eventbrite fee at 2% of the donation amount. Donation payouts will be made to the University bank account. They are transferrable to you but you must tell the University Cash Office where to transfer payment for each event. 

After deciding on your ticket type, proceed with the following:

1. Give your ticket a name, for example, “General Admission”.
2. Add the quantity of tickets you have available.​​
3. Set the price (if it is a paid ticket type).
4. Select the dates you want your tickets to be on sale.
5. Save your changes.
6. OPTIONAL: select Advanced settings to add merchandise or parking passes, grant discounts or reveal hidden tickets, keep a certain number of tickets aside, and more.

Refer to our 'Sell your event tickets' section, or to the following external links, for more details.

Sell your event tickets

Create a new ticket type 

Collecting donations 

Sell merchandise and other add-ons 

Create a promotional code 

Change your event capacity 

It is worth checking your settings before you attempt to publish. 

1. Review your event image, date, title, and location to make sure everything is correct.
2. Choose your Organiser Profile from the "Organiser" drop-down menu. This should be the name of your College Office, School, or Support Group.  If yours is not listed, request a new Organiser Profile through the link at the bottom of this section.
3. Set your event privacy to either:

• Public: your event is listed in Eventbrite’s search directory and can be discovered using all major search engines.

OR

• Private: your event can only be accessed by people with a direct link or password.

Finally, select "Publish" to make your event go live.

Handy hint 

1. Set your event type, category, and sub-category to help attendees find it more easily.
2. Add up to 10 tags. These will help your attendees find your event.
3. For more detailed guidance, see below:

Request a new Organiser Profile

Manage your privacy settings 

An order form can be useful for free and paid events because it allows you to collect information from your attendees. Here's why you might want to set one up:

1. Gather contact details like names and email addresses, which are collected automatically.

2. Collect additional information with custom questions relevant to your event, such as dietary preferences or accessibility needs.

3. Use the information for future event planning, communication, or to understand your audience better.

1. Go to Order form (under Order options).
2. Choose to collect information either from the user buying the ticket or from each attendee.
3. Select the information you want to collect.
4. OPTIONAL: order confirmations are automatically sent to attendees when they register. Try customising your order confirmation to enable PDF tickets and give attendees useful information like parking instructions, accessibility information, or what they need to bring.