Information about hosting and presenting hybrid meetings. If you are doing a hybrid on the day, please check the information below.Teams Rooms on the day Useful features during your meetingPowerPoint LivePowerPoint Live is a function in Teams. By sharing the slides with PowerPoint Live through OneDrive/Sharepoint, users can pass control, translate language, and read at their own pace. It also requires less bandwidth so is better for slow connectionNote: please notify the attendees about this feature so they can navigate the slides at their own pace without interfering others.How to use PowerPoint Live in Teams - Microsoft SupportShare contentShare your screen with in-room participants To share your screen with in-room meeting participants, connect your personal device directly to the touchscreen unit using the HDMI cable. Your screen should be shared automatically. Share your screen with all meeting participants There are two ways to share with both in-room and online participants from your personal device: Join the meeting on your personal device and select 'Share', then the item you want to share. Connect your device to the HDMI cable labelled (Share Content) connected to the touchscreen unit. WhiteboardMicrosoft Teams offers 40 whiteboard templates across categories including brainstorming, strategy, project, games, retrospectives, and workshops. Participants can also annotate your shared screen in a Team meeting.Insert templates in Whiteboard - Microsoft SupportUse annotation while sharing your screen in Teams - Microsoft SupportSpotlight peopleIf you want to focus on particular people in the meeting, you can spotlight people to make their video screen bigger for everyone. A meeting organiser or presenter can choose up to seven people's video feeds to highlight for all attendees. Spotlight someone's video in a Teams meeting - Microsoft SupportLarge galleryLarge gallery view can show the video feed of participants on-screen when at least ten people have their cameras turned on. To turn on during a meeting, click (…) in the meeting control bar and select “Large Gallery” or “Together Mode”.Content cameraIf the room is equipped with a content camera, you can turn on the camera and share a physical whiteboard or documents with remote participants.Share whiteboards and documents using your camera - Microsoft SupportPop out shared contentYou can pop out content (shared screen, PowerPoint Live, etc.) in a separate window by clicking “Pop Out” button in the meeting toolbar. This feature proves really helpful if you are using multiple screens when joining in the meeting.How to enable pop out content in Teams - Microsoft Support Further QueriesIf you have inquiries about Teams Room, please see below:Teams Rooms FAQs.If you want to contact someone about Data Protection, you can contact the University’s Data Protection Officer at dpo@ed.ac.uk.How the University of Edinburgh collects, shares or processes personal information:Data Protection - Continued Privacy notice For more information, please contact IS Helpline. This article was published on 2024-10-08
