The Online & Digital Events Service helps you choose the best tool for running your event and provides information to help you make your event a success. There are a suite of options to consider and choose from to ensure that your need is best matched with the appropriate solution. We also offer training support, as well as for some services, the management of digital aspects of events.IMPORTANT: Security, Data Protection and PrivacySecurityPlease review the University of Edinburgh's policies on Information Security which applies when using the Online and Digital Events platforms:University of Edinburgh Information Security Policy (PDF)If you are sharing research data through the Online and Digital Events platforms, please refer to the Research Data Service webpage for information:Research Data ServiceData ProtectionDPIADPIAs have been completed at the University of Edinburgh for each of the Online and Digital Events services.Please access the files using Your University Login.Microsoft Teams DPIAMicrosoft Teams Live Events DPIAZoom DPIAMicrosoft Stream DPIAEventsAir DPIAUniversity Data Protection policyYou can also review the Universities policy on Data protection:University of Edinburgh Data Protection PolicyPrivacyRecording Online and Digital EventsPlease read the following privacy notices on recording online and digital meetings and events:Recording privacy statement (external collaborators) (Word)Recording privacy statement (internal – staff and students) (Word)Please also read through the information and guidelines we provide for recording Online and Digital Events:Guiding Principles - Recording online and digital eventsFurther Privacy InformationYou can also review the University's privacy notices, which apply when using the Online and Digital Events services:Student Privacy NoticesEmployee Privacy NoticesMore informationIf you have concerns about security, data protection or privacy in any of the Online and Digital events service platforms, please contact IS Helpline Advice and Guidance Advice and Guidance for Online and Hybrid Events. Which Tool to Use Not sure which tool to use for your event? Use our tool selector for recommendations. Supported Tools Information, support, guidance and training on supported tools for events. Examples Examples of recent online events and good practice across the University. Useful LinksFurther information on online meetings and the services available can be found on the Information Services Online Meetings webpage.The Digital Skills and Training team provide access to digital resources and training courses which can help with hosting online meetings and events. More information can be found at the Digital Skills and Training webpage.For further information on security when hosting online meetings and events, visit the Information Security webpage.For information on equipment and user support for conferences and special events, visit the Conference and Event Support webpage.Additional Advice (External Links)The Association for Computing Machinery has produced a useful guide on best practices for virtual conferences.The National Co-ordinating Centre for Public Engagement has produced a Guide to Creating and Running Online Meetings and Events. This article was published on 2024-10-08
