Email & Calendar

Comprehensive documentation on how to access and use the University's Office 365 email and calendar services as well as set up accounts in client software (such as Outlook) or on a mobile device.

Access your Office 365 email & calendar via a web browser. (Recommended)

Log into Office 365

Enter your University Username (UUN) in the format uun@ed.ac.uk (for example: s1234567@ed.ac.uk or jbloggs@ed.ac.uk ), and your password.

This is the method the University recommends above all others as users log directly into the service instead of via a third-party client, thereby providing the most accurate and up-to-date access.

Connecting to Office 365 email & calendar via client software

If you wish to use an email client, the University strongly recommends using Outlook. As part of the University's Office 365 suite of services and applications, Outlook fully integrates and supports modern, more secure authentication.

PLEASE NOTE: Due to various technical difficulties, Mozilla Thunderbird is no longer supported by the University for use with Office 365 calendars. Please use the web interface.  Outlook 2013 is now no longer supported by the University. 

Access Outlook on your Windows PC using the links below for Windows 11 Mail, or the classic and new Outlook desktop apps. 

Outlook (Classic and New Outlook)

Windows 11 Mail (Desktop)


Access Outlook on your Mac using the links below for Mail and Calendar or the Outlook app.  

Mail & Calendar

Outlook


Access Outlook on your mobile device using the links below for the Outlook app on IOS or Android. 

Outlook for iPhone or iPad

Outlook for Google Android

Apple Mail


Access Outlook on other platforms using the links below for web Access or alternative email clients. 

Generic connection details for Office 365


For a bit of background on the benefits of using Room Resources and how they work, please click here.

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How to set up a meeting to include a room booking

Outlook (Windows)Office 365 on the web
  1. Open Outlook's calendar.
  2. Right-click on the day/time and select 'New Meeting Request'.
  3. Add possible locations by clicking on the 'Rooms' button to the right of the 'Location' field.
  4. Add attendees as required.
  5. Click on 'Scheduling Assistant' to find a free spot for all attendees and at least one room.
  6. If you added multiple rooms, deselect those you are not using.
  1. Open the Calendar app in Office 365.
  2. Add attendees and the room as required.
  3. Click on 'Scheduling Assistant' to find a free spot for all attendees and at least one room.
  4. If you added multiple rooms, deselect those you are not using.

FAQs

Frequently-asked questions and further 'How-To' documentation can be found at Calendar and Room Resources - FAQs.


For in-depth FAQs and 'How-To' documentation, as well as any troubleshooting issues, please see:

Email - FAQs

Calendar and Room Resources - FAQs


Still need help?

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