Supported Tools

Information, support, guidance and training on supported tools for events.

Supported tools for online and digital events

Tool
Numbers (max)
Video Capacity
Summary
Microsoft Teams Meetings 

1,000 interactive, with overflow up to 10,000 view/listen only.

 

 

Desktop - 9 videos by default or 98 if large gallery mode is enabled

Browser - 4 participant videos

Standard University video conference and collaboration platform. Fully integrated into University infrastructure and highly secure.  Preferred platform for all non-teaching video meetings and collaborations.  Now has presenter video modes and breakout rooms.
Microsoft Teams Webinars1,000 interactive, with overflow up to 10,000 view/listen only.

10+ Panellist/Presenter Videos

Browser - 4 Panellist/Presenter videos.

Webinars are now available to all users with an A3 license. 

Benefits of Webinars are:

  • Customisable registration forms for attendees. 
  • Clearer roles for organiser, presenter and attendee
  • Present to larger audiences than Teams meetings
Microsoft Teams Town Halls

10,000 (Q&A interactive)

 

1 presenters video is shown at a time but an event coordinator can easily switch between videos.Enhanced University video conference and collaboration platform. Fully integrated into University infrastructure and highly secure.  Preferred platform for larger / complex non-teaching video meetings and collaborations.  Requires special production team training for pre-setup and practice events.  Consider Teams Webinars could offer a more cost effective solution with a better experience for both your audience and presenters.
Blackboard Collaborate250 (500 with additional notice)Up to 25 videos streams

Primary platform for teaching activities. Collaborate should be used in all cases for teaching as it is fully integrated into LEARN, it is secure and contains the updated class lists and other features needed for the effective support and administration of classes. 

All Staff and Students can also create and access Blackboard Collaborate sessions directly in the Collaborate channel in MyEd.

Zoom (Enterprise)500 interactive. 49 videos

An alternative for video conferencing and collaboration. For collaboration, especially where external participants specify Zoom. 

If you need to host a webinar then you might be interested to know that Teams has Webinar 1000  (including participant registration and presenter modes) built in and is available for you to use for free with your University account.  This includes: 

  • a custom branded registration option,
  • Audience Q&A (coming soon),
  • presenter modes,
  • up to 10K view-only audience

For details see "Teams Webinars" section at www.ed.ac.uk/teams

Need to host a webinar in Zoom? A webinar option for 1000 participants is possible as an add-on but must be purchased.  Licenses are assigned to individuals and charged at a monthly rate, however a minimum annual term may apply (without any rebate for no-usage) with the University's software contract.  For details Enquire via  is.software.codes@ed.ac.uk   

 

Event Tickets & Promotion (Eventbrite)N/A. Use with a supported meeting streaming platform (E.g. Teams, Zoom)N/ASupports event discovery and engagement through free ticket or sale ticket promotion campaigns. 
Specialised Event(vendor / product support)Multiple options from low volume to massive audience sizes.Single video or multiple

Recommended vendors supporting:

  • Single or concurrent track and session events
  • Attendee portal app
  • Finance Management
  • Vendor Management
  • Accommodation & Hospitality
  • Kiosk Management
  • Abstract Management
  • Poster & Stall Management

Still don't know which tool to use?

Based on the type of meeting or event you're organising, our selector tool linked below might help make a recommendation.

Which Meeting or Events Platform?

 

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