Supported Tools

Information, support, guidance, and training on supported tools for events.

Supported tools for online and digital events

Tool
Numbers (max)
Video Capacity
Summary
Microsoft Teams Meetings 

1,000 interactive, with overflow up to 10,000 view/listen only.

 

 

Desktop - 9 videos by default or 98 if large gallery mode is enabled - to do this, see below:

Video call guidance

Browser - 4 participant videos

  • Standard University video conference and collaboration platform.
  • Fully integrated into University infrastructure
  • Highly secure. 
  • Preferred platform for all non-teaching video meetings and collaborations.
  • Optional presenter video modes and breakout rooms.
Microsoft Teams Webinars1,000 interactive, with overflow up to 10,000 view/listen only.

10+ Panellist/Presenter Videos

Browser - 4 Panellist/Presenter videos.

  • Customisable registration forms for attendees.
  • Clearer roles for organiser, presenter, and attendee
  • Present to larger audiences than Teams meetings
Microsoft Teams Town Halls


10,000 (Q&A interactive)

 

1 presenter's video is shown at a time but an event coordinator can easily switch between videos.
  • Enhanced University video conference and collaboration platform.
  • Fully integrated into University infrastructure
  • Highly secure. 
  • Preferred platform for larger/complex non-teaching video meetings and collaborations. 
  • Requires special production team training for pre-setup and practice events.
  • Could offer a cost effective solution with a better experience for both your audience and presenters.
Blackboard Collaborate250 (500 with additional notice)Up to 25 video streams
  • Primary platform for teaching activities.
  • Should be used in all cases for teaching.
  • Fully integrated into LEARN.
  • Secure.
  • Contains updated class lists and other features needed for effective support and administration of classes.
  • Can be accessed by all staff and students in Collaborate channel of MyEd.

Zoom (Enterprise)

Retiring End March 2026.  Refer to the Zoom web page for more info.

500 interactive 49 videos
  • An alternative for video conferencing and collaboration. where external participants specify Zoom.
  • If you need to host a webinar, Teams has Webinar 1000 built in and is available for you to use for free with your University account.

Need to host a webinar in Zoom? A webinar option for 1000 participants is possible as an add-on but must be purchased. Licences assigned to individuals and charged at monthly rate, however a minimum annual term may apply (without any rebate for no-usage) with the University's software contract.  For details Enquire below:

is.software.codes@ed.ac.uk   

 

Event Tickets & Promotion (Eventbrite)N/A, use with a supported meeting streaming platform (e.g. Teams)N/ASupports event discovery and engagement through free ticket or sale ticket promotion campaigns. 
Specialised Event
(vendor/product support)		Multiple options from low volume to massive audience sizesSingle video or multiple

Recommended vendors supporting:

  • Single or concurrent track and session events.
  • Attendee portal app.
  • Finance Management.
  • Vendor Management.
  • Accommodation & Hospitality.
  • Kiosk Management.
  • Abstract Management.
  • Poster & Stall Management.

Still don't know which tool to use?

Based on the type of meeting or event you're organising, our selector tool linked below might help make a recommendation.

Which Meeting or Events Platform?

 

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