On this page you will find useful practices when using Teams Rooms on the day of your event. Before you beginPlease check if the digital signage screen outside the door shows the details of your meeting. In the Team Room, you can find:QR code posted on the wall for supportMTR device with the details of your meeting, press Join when you are ready to startA quick-start user guide on the table Note:For access to chat, raise hand functions etc., you should also join meeting on your personal deviceSound will be enabled when the event startsCamera Control is available on the touchscreenThe microphone can also be muted at anytime by pressing the microphone icon on top of the MTR device, or the microphone on the tableHow to manage the meeting Meeting controls are the same as Teams Meeting. Below are some guidelines that will help you engage with your audience more effectively using Teams Room. We encourage in-person participants to bring their own devices to participate in online activities where possible. MTR deviceCamera Control is available on the touchscreen automatically. You can use the Remote Control or touchscreen to adjust the cameraThe microphone can also be muted at anytime by pressing the microphone icon on top of the touchscreen or the microphone on the table Audio Audio set is already installed in the Teams Room. This allows online participants to hear the audio in the roomIf you are joining in-person with a personal device, please mute your audioUseful practices in-meetingPowerPoint LivePowerPoint Live is a function in Teams. By sharing the slides with PowerPoint Live through OneDrive/ Sharepoint, users can pass control, translate language, and read at their own pace if meeting organisers switch on this ability. This allows user to:Pass control easilyLet users read at their own pace (if allowed)Less bandwidth so better for slow connection Note: please notify the attendees about this feature so they can navigate the slides at their own pace without interfering othersHow to use PowerPoint Live in Teams - Microsoft SupportShare contentShare your screen with in-room participants To share your screen with in-room meeting participants, connect your personal device directly to the touchscreen unit using the HDMI cable. Your screen will be shared automatically. Share your screen with all meeting participants There are two ways to share with both in-room and online participants from your personal device: Join the meeting on your personal device and select Share then the item you want to share. Connect your device to the HDMI cable labelled (Share Content) connected to the touchscreen unit. WhiteboardMicrosoft Teams offers 40 whiteboard templates across categories including brainstorming, strategy, project, games, retrospectives, workshops that might be helpful for discussions. Participants can also annotate your shared screen in a Team meeting. Insert templates in Whiteboard - Microsoft SupportUse annotation while sharing your screen in Teams - Microsoft Support Spotlight peopleIf you want to focus on particular people in the meeting, you can spotlight people to make their video screen bigger for everyone. Meeting organizer or a presenter can choose up to seven people's video feeds to highlight for all attendees. Spotlight someone's video in a Teams meeting - Microsoft SupportLarge galleryLarge gallery view can show the video feed of the participants on the screen when at least ten people have their cameras turned on. To turn on during a meeting, click (…) in the meeting control bar and select “Large Gallery” or “Together Mode”.Content cameraIf the room is equipped with a content camera, you can turn on the camera and share the whiteboard or documents with remote participants.Share whiteboards and documents using your camera - Microsoft SupportPop out shared contentYou can pop out content (shared screen, PowerPoint Live, etc.) in a separate window by clicking “Pop Out” button in the meeting toolbar. This features is really helpful if you are using multi screens when joining in the meeting.How to enable pop out content in Teams - Microsoft Support Further QueriesWe encourage any staff wanting to use this facility to read the useful links below:Getting Started with Teams Room | The University of EdinburghHybrid Meetings Etiquette | The University of EdinburghIf you have inquiries about Teams Room, please see our Teams Rooms FAQs page.For more information, please contact IS Helpline. This article was published on 2024-10-08
