Information Services Room Finder

The Room Finder in Outlook and the Office 365 web interface.

This feature displays rooms available at the time of your meeting, automatically hiding rooms which are unavailable.

Information Services now has a set of default 'Argyle House Meeting Rooms' in place from which to select.

How to set up a meeting using the Room Finder

Outlook 2013/2016 (Windows) or Outlook 2016 (Mac) Office 365 on the web
  1. Open Outlook's calendar.
  2. Click 'New Meeting' (Windows) or 'Meeting' (Mac) and set the date/time.
  3. Make sure the 'Room Finder' button in the ribbon is selected.
  4. Under 'Show/Choose a room list', select a set of rooms (e.g. 'Argyle House Meeting Rooms').
  5. Choose an available room from the list.
  6. Under 'Appointment', add any meeting attendees as required and fill in the 'Subject' or 'Category' as necessary.
  7. Press 'Send' to submit the meeting. The selected room should automatically accept if it is free.
  1. Open the Calendar app in Office 365.
  2. Click on the "+ New" symbol near the top-left to add an item.
  3. Fill in the subject and date/time for the meeting.
  4. Click in the box marked 'Add a location or a room' and press 'Add room'.
  5. Select the set of rooms to display which rooms are available at the time chosen (e.g. 'Argyle House Meeting Rooms').
  6. Choose an available room from the list.
  7. Use the 'Add People' box to search for and add attendees.
  8. Press 'Send' to submit the meeting. The selected room should automatically accept if it is free.

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