The Online & Digital Events Service helps you choose the best tool for running your event and provides information to make your event a success. There are a suite of options to consider and choose from to ensure that your need is best matched with the appropriate solution. We also offer training support, as well as (for some services) the management of digital aspects of events.IMPORTANT: Security, Data Protection, and PrivacySecurityPlease review the University of Edinburgh's policies on Information Security which applies when using the Online and Digital Events platforms, linked as a PDF below:University of Edinburgh Information Security PolicyIf you are sharing research data through the Online and Digital Events platforms, please refer to the following Research Data Service webpage for information:Research Data ServiceData ProtectionDPIADPIAs have been completed at the University of Edinburgh for each of the Online and Digital Events services.Please access the files below using Your University Login.Microsoft Teams DPIAMicrosoft Teams Town Halls DPIA (formerly Live Events)Microsoft Stream DPIAEventbrite DPIAUniversity Data Protection policyYou can also review the University's policy on Data protection here:University of Edinburgh Data Protection PolicyPrivacyRecording Online and Digital EventsPlease read the following privacy notices on recording online and digital meetings and events:Recording privacy statement (external collaborators) (Word)Recording privacy statement (internal – staff and students) (Word)Please also read through the information and guidelines we provide for recording Online and Digital Events:Guiding Principles - Recording online and digital eventsFurther Privacy InformationYou can also review the University's privacy notices, which apply when using the Online and Digital Events services:Student Privacy NoticesEmployee Privacy NoticesMore informationIf you have concerns about security, data protection or privacy in any of the Online and Digital events service platforms, please contact the IS Helpline below:Contact IS Helpline Advice and Guidance Advice and Guidance for Online and Hybrid Events. Which Tool to Use Not sure which tool to use for your event? Use our tool selector for recommendations. Supported Tools Information, support, guidance, and training on supported tools for events. User Stories Examples of past online events across the University. Additional Advice (External Links)The Association for Computing Machinery has produced a useful guide accessible below:Guide on best practices for virtual conferencesSimilarly, you may wish to view that created by the National Co-ordinating Centre for Public Engagement:Guide to Creating and Running Online Meetings and EventsThe Digital Skills and Training team provide access to digital resources and training courses which can help with hosting online meetings and events. More information can be found through the link below:Digital Skills and Training webpageFor further information on security when hosting online meetings and events, visit below:Information Security webpageFor information on equipment and user support for conferences and special events, see below:Conference and Event Support webpage This article was published on 2024-10-08
