Taking Advantage of Integrating Jira in Miro

Miro allows for a smooth collaboration no matter the location or availability of colleagues, and supports business continuity by centralising all information into one place. By planning how work will be completed in Jira with Miro, and then integrating Jira to manage the project, teams can work as efficiently and accurately as possible.

Richard Bailey is a senior project manager at the University who has only recently started using Miro and its integration with Jira to help manage Curriculum Transformation. While it is still very much an ongoing learning process, Richard has used both applications to the most and is continuing to find out more.

The functionality, versatility and features that the collaboration tools allow for Teams made up of different Business areas, in this case Strategic Change, Registry and ISG and that include colleagues in remote locations, has facilitated and enabled in the coordination, organisation, presentation and continuation of ongoing work. For Curriculum Transformation, Richard and his team have created a board, acting as a one stop shop for anyone involved in the programme, with individual frames helping for day-to-day working. From a proposed timeline for planning and a dependency map to laying out the methodology based on TOGAF (The Open Group Architecture Framework), the complex programme can be illustrated and broken down into more manageable chunks. This also helps when pointing management and new colleagues towards something that might need explaining more. 

Helping with this complex management, Miro has been used to organise how Jira was to be used for Curriculum Transformation planning, ensuring that all capabilities and requirements are included. Using two Kanban boards, visual workflow boards, Richard found they helped manage programme-level assessments, higher than application assessments. 

One Kanban uses swim-lanes, that are based on framework elements, that were designed by the Team using the Miro, to organise the required workflows. The second Kanban is a requirements board, focusing on building and reviewing the management and formation of requirements. As a number of the Stakeholders and subject matter experts involved are not technical, but are rather Business Users, integrating these boards on Jira into Miro helps map out what is going on, outlining important aspects and helping identify items that can or cannot be endorsed. Using Miro to manage the endorsement process in Jira automatically links, reducing the risk of human error and enhancing overall work productivity.

Richard has clearly used Miro and Jira to the best that they offer, taking advantage of the integration to break down the programme and make it easier to manage. Always working with new colleagues and business analysts, this integration also helps explain the complex processes to others, making it a very effective tool to use for collaborative and complex working.