Accessibility Statement

Accessibility Statement

Accessibility Statement for the University of Edinburgh SeatEd Web Form (Study Space Booking System) 

Website accessibility statement inline with Public Sector Body (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018  

This accessibility statement applies to University of Edinburgh's  Study space booking system web form. This supplements a web app which can also be used (a separate accessibility statement is available for the mobile application).  

This website is run by Information Services, University of Edinburgh. We want as many people as possible to be able to use this website. For example, that means you should be able to:  

 

  • Zoom in up to 300% without the text spilling off the screen  

  • Use the website even if JavaScript is turned off  

  • There is no flashing, scrolling or moving text 

  • Access the main functionality of the site using a keyboard only 

  • Error messages are given which are clear and provide clear information on how to resolve the issue. 

 

Customising the website  

AbilityNet has advice on making your device easier to use if you have a disability. This is an external site with suggestions to make your computer more accessible:  

AbilityNet - My Computer My Way  

With a few simple steps you can customise the appearance of our website using your browser settings to make it easier to read and navigate:  

Additional information on how to customise our website appearance  

If you are a member of University staff or a student, you can use the free SensusAccess accessible document conversion service:  

Information on SensusAccess  

How accessible this website is  

We know some parts of this website are not fully accessible:  

  • You will not be able to use this from using a Screen reader 

  • The alt text on images could be more descriptive 

  • Heading levels are sometimes missed 

Feedback and contact information  

If you need information on this website in a different format, including accessible PDF, large print, audio recording or braille please contact the Information Services Helpline 

We’ll consider your request and get back to you in 5 working days.  

Reporting accessibility problems with this website  

We are always looking to improve the accessibility of this website. If you find any problems not listed on this page, or think we’re not meeting accessibility requirements, please contact: 

We’ll consider your request and get back to you in 5 working days.  

 

Enforcement procedure  

The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the ‘accessibility regulations’). If you’re not happy with how we respond to your complaint please contact the Equality Advisory and Support Service (EASS) directly:  

Contact details for the Equality Advisory and Support Service (EASS)  

The government has produced information on how to report accessibility issues:  

Reporting an accessibility problem on a public sector website  

Contacting us by phone using British Sign Language  

British Sign Language service  

contactSCOTLAND-BSL runs a service for British Sign Language users and all of Scotland’s public bodies using video relay. This enables sign language users to contact public bodies and vice versa. The service operates 24 hours a day, 7 days a week.  

contactSCOTLAND-BSL service details    

Technical information about this website’s accessibility  

The University of Edinburgh is committed to making its websites and applications accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.  

This website is partially compliant with the Web Content Accessibility Guidelines (WCAG) 2.1 AA standard, due to the non-compliances listed below.  

The full guidelines are available at:  

Web Content Accessibility Guidelines (WCAG) 2.1 AA standard  

Non accessible content  

The content listed below is non-accessible for the following reasons. 

Non-compliance with the accessibility regulations  

The following items to not comply with the WCAG 2.1 AA success criteria:  

 

  • Not all non-text content has a text alternative (such as the image of the desk label) 

  • The order of heading tags is not ordered correctly on all pages. Heading levels are occasionally skipped  

  • Most tooltips disappear as soon as the cursor moves. Also tooltips are not always present for all icons and images. 

  • The form contains keyboard traps 

  • Focusable components do not always receive focus in an order that preserves meaning and operability 

  • Focus highlighting is difficult on the desk name entry box as just indicated by a flashing “I” cursor 

  • The PDF user guide does not fully meet accessibility standards (this has been provided in an HTML format as well) 

Disproportionate burden  

We are not currently claiming that any accessibility problems would be a disproportionate burden to fix.  

Content that’s not within the scope of the accessibility regulations  

At the time of writing, we are not aware of any content that is not out with the scope of the accessibility regulations. 

What we’re doing to improve accessibility  

We will continue to address the accessibility issues highlighted. Where issues are within our direct control, we will work to provide a significant improvement by September 2020 and have all issues resolved by December 2020. We will prioritise the issues we have identified with the use of keyboard navigation and with the use of Screen Readers with the aim of resolving these as quickly as possible. 

While we are in the process of resolving these accessibility issues, or where we are unable, we will ensure reasonable adjustments are in place to make sure no user is disadvantaged. As changes are made, we will continue to review accessibility and retest the accessibility of this website.  

Improvements made 

  • In September 2020 we resolved the issue of users not being able to use a keyboard to navigate to the check in and check out buttons 

Preparation of this accessibility statement  

This statement was prepared on 21st August 2020. It was last reviewed on 15th September 2020.  

This website form was last tested by the University of Edinburgh’s Disability Information Officer in September 2020 when new functionality was added. Initial testing was conducted in August 2020. Testing was done primarily using the Microsoft Edge and Chrome browsers. It was not possible to test in IE as the form is not compatible with this browser.  We were also not able to undertake automated testing, using tools such WAVE WebAim as the form is password protected so all testing was undertaken manually. We tested all pages of the form. 

 

We tested:  

  • Spellcheck functionality  

  • Scaling using different resolutions and reflow 

  • Options to customise the interface (magnification, font, background colour et. cetera)  

  • Keyboard navigation  
  • Data validation  
  • Warning of links opening in a new tab or window  
  • Information conveyed in colour or sound only  
  • Flashing, scrolling or moving text  
  • Operability if JavaScript is disabled  
  • Use with screen reading software (eg. JAWS)  
  • Assistive Software (TextHelp Read and Write, ZoomText)  
  • Tooltips and text alternatives for any non-text content  
  • Time limits  
  • Provision of alt text for non-test items 

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