New EventMAP systems went Live for 2024/25 for University-wide Teaching and Exam timetabling, and room and desk booking. EventMAP Optime is a new modern platform delivering many benefits compared to the old end-of-life systems which have been replaced. From improved scalability and reliability, to making it easier to navigate and find what you need, there are many new benefits to the system.Take a look at the Bulletin Staff Magazine Article, 'New timetabling system up and running'. Teaching Timetabling System Students now see a much faster delivery of personalised calendar entries, direct from EventMAP into their personalised Microsoft 365 outlook calendars. Students are benefiting from near-real time updates to their teaching events in their Outlook calendars, if there are any late changes to the timetable.For teaching Staff, if Schools provide the teaching allocations to the Timetabling operations team , then teaching staff will now also see their teaching commitments in their personalised Microsoft 365 outlook calendars. Staff are benefiting from near-real time updates to teaching events in their Outlook calendars, if there are any late changes to the timetable. Room and Desk Booking System When using Booker, staff and students can search for nearby rooms from a map and can book desks from a floorplan. Booker shows photos of each room, and the building location on a map. These new features will help with room booking, desk booking, events management, conferences and the photos help users to find the most appropriate room. ‘I find using Booker much easier than the old system, at least for the purposes I use it. I can now cancel a single meeting of a recurring series, which wasn't possible before. Another advantage is that booking a room generates a calendar entry to help me keep track of my bookings for meetings or events.’ Inês Crespo Communications Manager, ClimateXChange 'The system has, through the central Timetabling Operations Team, made timetabling and room allocation quicker for HCA. For daily tasks like checking students’ timetables, identifying room clashes and searching for a course, the new system has made things easier.' Victoria Swan Head of Teaching and Planning for HCA (School of History, Classics and Archaeology) Exam Scheduling System The implementation of the new EventMAP, Exam application has improved the exam timetabling process – making it quicker to build the timetable for each new Exam diet with a more reliable feed of Exam data from the EUCLID student record system. This creates a better Exam timetable in a much shorter period of time, providing an overall smoother process. In addition to a more efficient exam scheduling process, once the new exam timetable is published, students are now sent a personalised email detailing their personalised exam timetable. Students at the University have commented that the new system provides a more reassuring exam experience, as they get the email notification as well as the exam event added to their outlook calendar. Tips for Staff and Students Booker Guidance Videos Timetabler Guidance Videos Publication date 10 Feb, 2025
